TRAVEL Information


The April Meeting 2003 of the American Physical Society will meet in Philadelphia, Pennsylvania at the Loews Philadelphia Hotel. Philadelphia offers a unique and eclectic variety of attractions and culture. From Center City, a great place for casual to fine dining - to the Museum District, home of the city's most acclaimed institutions including the Philadelphia Museum of Art - you�ll find all the information you need at

Americans with Disabilities Act Statement

The APS wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the April Meeting, please communicate your needs in advance to the APS Meetings Department by checking the appropriate box on the registration form or by sending an e-mail to Terri Gaier at [email protected].

Discount Airfares

APS has contracted with our travel agent, Diplomat Travel Services, to obtain discounted airfares for travel to Philadelphia. Diplomat Travel Services provides personal and efficient service, and is committed to getting you the lowest available fare regardless of the airline you use. Look for the Diplomat airline reservation form, which will be available here on November 1.

E-mail Service

E-mail service will be available during the hours of registration only for April Meeting attendees to retrieve and send e-mail messages as follows:

E-mail Service Hours:

Friday, April 5 1:00pm - 7:00pm
Saturday, April 6 7:00am - 5:00pm
Sunday, April 7 7:00am - 5:00pm
Monday, April 8 7:30am - 5:00pm
Tuesday, April 9 7:30am - 11:00am

Note: APS offers e-mail access to attendees as a service. We cannot provide unlimited access to e-mail stations, both in terms of the number of e-mail stations available for use and the time they are available.

Audio-Visual Equipment

All rooms will be equipped with an LCD projector, overhead projector, screen, lavalier microphone, and pointer. If you plan on doing a PowerPoint presentation, please bring your program on your own laptop computer, and be sure to visit the Speaker Ready Room to run through your presentation to ensure that it goes smoothly. (We recommend that you also bring your presentation on vugraphs as a back-up to your computer presentation). When you arrive at the session in which you are speaking, if you are using the LCD projector, please have your loptop turned on and ready to go.

Please use the A-V order form to order any additional equipment. A-V can also be ordered on-site at the meeting directly through the A-V company. Please do not send A-V orders to APS.

Satellite Meetings

If your group or organization wishes to hold a meeting during the April Meeting, please contact Terri Gaier at [email protected]. Deadline for requests for space for satellite meetings is February 28. Don't delay in making your request - space in the hotel is limited.

On-line Personal Meeting Scheduler

Attendees planning to attend the April Meeting can pre-plan their schedules by using the "shopping cart" feature of the electronic web program. This service allows the attendee to view the program, select the sessions and talks desired, deposit this information in a personal meeting schedule, and then print out the schedule. The electronic program will be posted to the web in February and the scheduler feature will also be available for use at that time.

APS April Meeting Job Fair

Sunday, April 6 9:00am - 5:00pm
Monday, April 7 9:00am - 5:00pm

A beneficial feature of the meeting is the Job Fair sponsored by the APS. The purpose of the Job Fair is to facilitate communication between employers and candidates.

Meet your next employer
If you're seeking employment, register for the APS Job Fair. We'll show off your talents to the world's most prestigious high-tech firms, universities and laboratories. At the Fair, you can browse job announcements and meet with the technical staff and Human Resources people who make the critical hiring decisions.

Meet your next employee
The well-targeted audience at the APS Job Fair provides employers with an opportunity to meet highly qualified research scientists, physicists and engineers worldwide. At the Fair you can showcase your company with a recruitment booth, post job announcements, browse resumes, and interview candidates.

For additional information, please contact Greg Carfine at:
American Institute of Physics
Career Services Division
One Physics Ellipse
College Park, MD 20740
tel: 301-209-3190; fax: 301-209-0841
email:[email protected]; website:

Don't Forget

  • Submit abstracts early to ensure placement in the program.
  • Register early to save $$$$$.
  • APS Members can register using the on-line registration form and receive
    immediate confirmation.
  • Don't delay in making your hotel reservation to ensure you get the hotel of
    your choice at the convention rate-cut off date March 3, 2003 for the Courtyard Marriott and March 13, 2003 for the Loews Hotel.
  • Save money- share a room - use the APS Roommate BBS (available January 2003) to find a roommate.
  • Make your airline reservation through Diplomat Travel 30 days in advance of
    travel and save $$$$$.
  • The deadline for requesting satellite meetings is February 28, 2003.
  • Use the A-V order form to order (and pay for) any additional A-V. The deadline to order A-V equipment is February 28, 2003.
  Last modified:
  December 11, 2002